Jobs
CLOSED – Evenflow seeks a skilled Operations Manager
17 November 2021
•
Dimitri

Thank you for your interest. We are no longer hiring for this position.

Evenflow is a creative and dynamic strategy and communications consultancy focused on supporting and promoting the applications of innovative technologies such as Earth Observation and Satellite Navigation.

Learn more about what we do below and throughout our website.

About the role

We are seeking to hire a skilled and versatile Operations Manager to support all aspects of our company’s operations, including accounting, human resources, record-keeping and financial management.

The responsibilities of the new team member will include (but not be limited to) the following tasks:

Production and Support of Management Information and Tasks

  • Maintaining an overview of expenditures and revenues, and developing and monitoring forecasting scenarios of potential income and spending
  • Monitoring project budgets and resource allocation
  • Producing regular summaries and briefings on the above subjects for the Directors
  • Provide support to compliance on funded programmes
  • Administrative support to business development activities

Accounting and Finance

  • Support to the maintenance of (monthly and quarterly) company accounting, including the preparation of payments
  • Keeping up to date with regulatory or statutory policies that might affect the organisation, and liaison with national or EU financial institutions where needed

Human Resources and Operational Management

  • Handling of regular personnel-related activities: absence log, timesheets, etc.
  • Overall handling of HR-related requests and administration
  • Support to HR processes such as interviewing, hiring, onboarding and induction of new employees, and annual reviews of existing staff
  • Support to monitoring of staff and consultant contracts and renewals
  • Implementing processes or systems to help ensure good management of the organisation or compliance with legislation
  • Ensuring that policies and procedures are up to date and are approved

Office Management

  • Act as main contact point for several suppliers of cross-company services (e.g. payroll), and manage company service contracts (insurance, office rent, tax recovery, etc)
  • Convening and servicing annual general meetings (AGMs) and other meetings
  • Managing office space and facilities
  • Purchasing of supplies and equipment, and maintaining asset logs
  • Managing databases and filing systems

What we are looking for

The ideal candidate would be an organised and versatile individual with the ability to keep an eagle-eye view on a wide range of topics. This is a challenging role, demanding solid time management and organisational skills, the ability to set up, test, monitor and implement procedures and react positively and flexibly to changing priorities.

As with all our team members, we are on the look-out for willingness to learn, creativity and ambition, and a strong motivation to work for a small yet fast-growing SME.

The key ingredients are a combination of strong interpersonal skills, critical thinking, good organisational and problem-solving capabilities, and the desire to become a key player in our small (but fun!) team’s operational life.

Here are the specific traits we are looking for:

Essential

  • At least 2 years of experience in (a) comparable role(s) (e.g administrative, office manager, operations manager etc.) 
  • Excellent written and spoken English (C2 level) and French (or Dutch) (min. B2)
  • Ability to work well both independently and within larger teams
  • Multitasking and time management capabilities
  • Good project management skills, including a strong ability to perform well in tight timeframes and to multi-task
  • Intimate understanding of Microsoft Excel, Word and Powerpoint
  • Flexibility for occasional travel in Europe (when the pandemic-related measures allow)

Desirable

  • Hands-on European project management experience (e.g. Horizon Europe)
  • Strong proposal-writing skills (especially for European funding schemes)
  • Good knowledge of web-based project and task management tools
  • Mastery of Microsoft Excel, Word and Powerpoint

What we offer

Evenflow offers the opportunity to:

  • Play a strong role in a young, dynamic and steadily growing company;
  • Enjoy an upbeat, inclusive and comfortable working environment (even when working from home!), in which your ideas are valued and your work-life balance is respected;
  • Support the implementation of exciting, high-tech projects in a wide range of application domains (agriculture, environment, energy, transport, etc.);
  • Develop professionally and enhance your transferable skill-set as well as your thematic expertise;
  • Earn a competitive salary, take on well-defined responsibilities from the outset and shape your future role within the team as the company grows.

If you would like to express your interest in working for Evenflow, please write to jobs@evenflow.eu enclosing your CV (in Europass format) and a motivation letter (max. 1 page) outlining: (1) your reasons for applying, (2) your main strengths and weaknesses and (3) a description of your dream job in this role.

This call for CVs will remain open until further notice, and/or until the relevant position is filled.

We expect to commence the first round of interviews as soon as possible.

Note: Due to the ongoing coronavirus pandemic (and in line with current local measures for Belgium and Brussels), we expect that candidates will initially work from home until conditions are further relaxed. Interviews will also be conducted online (arrangements for safe face-to-face meetings may be considered for local candidates).

In accordance with the GDPR, Evenflow ensures that your data will be processed exclusively for the purposes of completing this recruitment process. By submitting an application, you consent to the processing and storage of your data. Your data will be made available to the Directors as well as the administrative personnel responsible for the recruitment process. You can withdraw your application and the right to process your data that you have provided to us at any time by sending an e-mail to jobs@evenflow.eu.

About Evenflow

Based in Brussels, Evenflow is a strategy and communications consultancy specialised in the promotion, exploitation and market uptake of innovative technologies (primarily Earth Observation and Satellite Navigation). Our work is driven by the aspiration to build sustainable solutions enabled by such technologies and facilitate the realisation of a wide range of economic, social and environmental benefits to providers and users alike. To achieve that, we work with and for actors across the entire value chain:

  • We engage end-users (e.g. farmers, civil protection agencies or the general public at large) to understand their needs and to raise their awareness on cutting-edge solutions that can help them.
  • We provide strategic advice, market development and user uptake support to EU institutions and governmental organisations, contributing to their efforts to align policies with societal needs and the latest market or technology trends.
  • We help universities, start-ups, SMEs and large companies to commercialise their research, scale up their activities and bring the benefits of their solutions to a wider audience.
  • We partner with all the above actors to design, implement and exploit high-quality, high-impact projects utilising innovative technologies.
  • We craft and implement outreach strategies, extracting the important messages for different target audiences and conveying them through the appropriate channels and media, as well as constructing powerful marketing campaigns.

These activities are conducted within framework contracts with European Institutions, R&D projects and B2B assignments for which more information can be found online at https://evenflow.eu/activities

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